{"id":10720,"date":"2025-08-14T14:57:44","date_gmt":"2025-08-14T12:57:44","guid":{"rendered":"https:\/\/www.js-soft.com\/?page_id=10720"},"modified":"2025-08-27T17:39:02","modified_gmt":"2025-08-27T15:39:02","slug":"ai-document-recognition","status":"publish","type":"page","link":"https:\/\/www.js-soft.com\/en\/ai\/ai-document-recognition\/","title":{"rendered":"Case Study \u2013 AI Document recognition"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"10720\" class=\"elementor elementor-10720 elementor-10719\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ba8cf13 e-flex e-con-boxed e-con e-parent\" data-id=\"ba8cf13\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-82a5179 e-con-full e-flex e-con e-child\" data-id=\"82a5179\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6d0052a elementor-widget elementor-widget-heading\" data-id=\"6d0052a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h5 class=\"elementor-heading-title elementor-size-default\">Case Study<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2ca8281 elementor-widget elementor-widget-heading\" data-id=\"2ca8281\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">AI Document Recognition \u2013Automated Data Transfer of Heterogeneous Quotation Documents into SAP Systems: Efficient and Flexible<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-33b356a elementor-widget elementor-widget-heading\" data-id=\"33b356a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">AI can automate the entry of unstructured data. This saves considerable time and reduces errors compared to manual entry. Here's how it works.<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-41115e4 e-con-full e-flex e-con e-child\" data-id=\"41115e4\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4343a06 elementor-widget elementor-widget-heading\" data-id=\"4343a06\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Background<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3472508 elementor-widget elementor-widget-text-editor\" data-id=\"3472508\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p style=\"--tw-translate-x: 0; --tw-translate-y: 0; --tw-rotate: 0; --tw-skew-x: 0; --tw-skew-y: 0; --tw-scale-x: 1; --tw-scale-y: 1; --tw-scroll-snap-strictness: proximity; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; --tw-shadow: 0 0 #0000; --tw-shadow-colored: 0 0 #0000; letter-spacing: normal;\">A nationwide client of js\u2011soft, employing over 5,000 staff, regularly faced the challenge of manually transferring a large volume of heterogeneous quotation documents into their SAP system. Because the offers were unstructured, relevant data could not be automatically processed. This manual data entry and verification process was resource-intensive and tied up valuable personnel.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d83e115 elementor-widget elementor-widget-heading\" data-id=\"d83e115\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Requirement<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1c3d41e elementor-widget elementor-widget-text-editor\" data-id=\"1c3d41e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p style=\"--tw-translate-x: 0; --tw-translate-y: 0; --tw-rotate: 0; --tw-skew-x: 0; --tw-skew-y: 0; --tw-scale-x: 1; --tw-scale-y: 1; --tw-scroll-snap-strictness: proximity; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,0.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; --tw-shadow: 0 0 #0000; --tw-shadow-colored: 0 0 #0000; letter-spacing: normal;\">The goal was to develop a non-invasive, cost-effective, and efficient prototype solution that could automatically extract relevant core data and structure it for input into the SAP system. The objective was to drastically reduce manual processing while ensuring data integrity and accuracy.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8ab5589 elementor-widget elementor-widget-heading\" data-id=\"8ab5589\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Solution<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-706323c elementor-widget elementor-widget-text-editor\" data-id=\"706323c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>js\u2011soft designed a middleware solution positioned outside the existing SAP system:<\/p><ul><li>Quotation documents are automatically extracted from the SAP system and forwarded to the middleware.<\/li><li>Through an API integration with a vision-capable Large Language Model (LLM), core data is extracted in parallel and formatted into a predefined structured format.<\/li><li>Thanks to its modular architecture, the middleware allows for flexible selection or replacement of the LLM, including the use of client-owned or other commercial models.<\/li><li>The extracted data is then returned to the SAP system in structured form and automatically integrated into the appropriate SAP tables.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d80bb04 elementor-widget elementor-widget-heading\" data-id=\"d80bb04\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Benefits for the Company<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f2c2d4b elementor-widget elementor-widget-text-editor\" data-id=\"f2c2d4b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li data-start=\"670\" data-end=\"711\"><span class=\"relative -mx-px my-[-0.2rem] rounded px-px py-[0.2rem] transition-colors duration-100 ease-in-out\">Non\u2011invasive Implementation: The middleware operates externally and communicates with the existing SAP system via established standard protocols.<\/span><\/li><li data-start=\"714\" data-end=\"755\"><span class=\"relative -mx-px my-[-0.2rem] rounded px-px py-[0.2rem] transition-colors duration-100 ease-in-out\">Cost and Time Savings: With approximately 500 quotation documents processed per month, automation saves the company roughly one person-week of manual labor every week. API access costs remain nearly negligible.<\/span><\/li><li data-start=\"758\" data-end=\"837\"><span class=\"relative -mx-px my-[-0.2rem] rounded px-px py-[0.2rem] transition-colors duration-100 ease-in-out\">Maximum Flexibility through Modular Architecture: The design allows fast and easy switching between different LLM providers, including the use of proprietary models.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7fe7a52 e-flex e-con-boxed e-con e-parent\" data-id=\"7fe7a52\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-374fd16 elementor-widget elementor-widget-shortcode\" data-id=\"374fd16\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">\t\t<div data-elementor-type=\"container\" data-elementor-id=\"10433\" class=\"elementor elementor-10433 elementor-9081 elementor-9081\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t<div class=\"elementor-element elementor-element-20da55e1 e-flex e-con-boxed e-con e-parent\" data-id=\"20da55e1\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-54831fec e-con-full e-flex e-con e-child\" data-id=\"54831fec\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3e62d2d7 elementor-widget-mobile__width-initial elementor-widget-tablet__width-initial elementor-widget elementor-widget-image\" data-id=\"3e62d2d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"300\" height=\"300\" src=\"https:\/\/www.js-soft.com\/wp-content\/uploads\/2025\/11\/EstelleHounsa-300x300.jpg\" class=\"attachment-medium size-medium wp-image-13943\" alt=\"Estelle Hounsa, Sales Managerin bei js-soft\" srcset=\"https:\/\/www.js-soft.com\/wp-content\/uploads\/2025\/11\/EstelleHounsa-300x300.jpg 300w, https:\/\/www.js-soft.com\/wp-content\/uploads\/2025\/11\/EstelleHounsa-150x150.jpg 150w, https:\/\/www.js-soft.com\/wp-content\/uploads\/2025\/11\/EstelleHounsa-768x768.jpg 768w, https:\/\/www.js-soft.com\/wp-content\/uploads\/2025\/11\/EstelleHounsa.jpg 776w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-3c993f43 e-con-full e-flex e-con e-child\" data-id=\"3c993f43\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-2c92fe5a e-con-full e-flex e-con e-child\" data-id=\"2c92fe5a\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2da3f5a6 elementor-widget elementor-widget-heading\" data-id=\"2da3f5a6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">We listen, we understand, and we execute<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e80a7b0 banner-name elementor-widget elementor-widget-text-editor\" data-id=\"e80a7b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Let\u2019s discuss your requirements \u2013 together, we\u2019ll find the best solution for your business. Looking forward to <em data-start=\"71\" data-end=\"75\">to<\/em> hearing from you, either by phone at <a href=\"tel:+4916092323183\">+49 160 92323183<\/a> or via email. <b>Estelle Hounsa, Sales Managerin js-soft<\/b><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-52ca4cbb e-con-full e-flex e-con e-child\" data-id=\"52ca4cbb\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2d700d36 elementor-align-justify elementor-widget elementor-widget-button\" data-id=\"2d700d36\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"mailto:sales@js-soft.com\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t<span class=\"elementor-button-icon\">\n\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-chevron-right\"><\/i>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Email me<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Case Study AI Document Recognition \u2013Automated Data Transfer of Heterogeneous Quotation Documents into SAP Systems: Efficient and Flexible AI can automate the entry of unstructured data. This saves considerable time and reduces errors compared to manual entry. Here&#8217;s how it works. Background A nationwide client of js\u2011soft, employing over 5,000 staff, regularly faced the challenge [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":10952,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-10720","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Case Study \u2013 AI Document recognition - j&amp;s-soft<\/title>\n<meta name=\"description\" content=\"Wie das Einpflegen von unstrukturierten Daten mit der Hilfe von KI gelingt und damit viele Zeit gespart und Fehler vermieden werden.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.js-soft.com\/en\/ai\/ai-document-recognition\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Case Study \u2013 AI Document recognition - 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